BYLAWS OF Iowa Network for Women in Higher Education

(revised on 01/2016)

Article I: Name

The name of this organization is the Iowa Network for Women in Higher Education, IOWAWHE. IOWAWHE is affiliated with the American Council on Education (ACE) through the Office of Women in Higher Education (OWHE).

Article II: Mission and Purposes

  1. Mission Statement: The mission of the Iowa Network for Women in Higher Education is to advance women’s careers and leadership in Iowa higher education.
  2. IOWAWHE accomplishes this mission by:
    1. Creating a network of women in higher education leadership positions;
    2. Providing professional development opportunities for women employed by Iowa’s colleges and universities;
    3. Promoting the visibility, recognition, and advancement of women qualified by education, experience, and personal characteristics for leadership positions in higher education;
    4. Eliminating barriers to women’s achievement in higher education leadership.
  3. IOWAWHE is committed to fostering diversity in higher education leadership with regard to race, gender, ethnicity, sexual orientation, and physical ability.
  4. IOWAWHE strives to improve the status of women working in Iowa’s colleges and universities.
  5. IOWAWHE is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986.

Article III: Membership

  1. Membership is open to anyone with a commitment to advancing women’s leadership in higher education in Iowa. The membership process and the setting of any dues is determined by the Board of Directors.

Article IV: Sponsorship

  1. Sponsorship and donations, along with revenue generated from programming, provide financial support for the organization.
  2. Sponsorships shall be open to all private and public colleges and universities in Iowa that are accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
  3. Sponsorships will coincide with the calendar year from January 1 to December 31.

Article V: Governance Structure

  1. A nine-member Board of Directors provides leadership for the organization. Directors will represent the diversity of higher education in the State of Iowa and include 3 representatives from the Regents institutions (one each from ISU, SUI, and UNI), 2 representatives from community colleges, two from private colleges and universities, and two at-large members. Each member will be from an institution accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.

    The Board designates committees, plans and oversees the organizational budget, approves expenditures, and serves as the public voice for the organization. Each director assumes responsibility for at least one special initiative which may include annual events and meetings, workshops, communication, web site development, networking with other organizations, or institutional sponsorship solicitation.
  2. New directors are elected annually by the Board and serve three-year staggered terms that begin immediately following their election. Directors may not serve more than two consecutive terms; however, they may be re-elected after taking a one-year absence from the Board. The Board may appoint new members to fill vacancies for the remainder of unexpired terms.
  3. The Board of Directors elects organizational officers: President, President-elect, Secretary, Treasurer, and Communication Coordinator. Officers are elected by the Board and from the Board in the spring for a term of one year. The Board may elect officers mid-year to fill vacancies for the remainder of unexpired terms.
  4. President: The President or her designee serves as state liaison to the American Council on Education’s Office of Women in Higher Education (ACE/OWHE). The President has such duties, responsibilities, and powers as may be necessary to carry out the directions and policies of the Board of Directors and is subject to the policies, control, and direction of the Board of Directors. The President may sign and execute, in the name of the organization, any instrument or document consistent with the foregoing general delegation of authority or any other instrument or document specifically authorized by the Board of Directors. The President shall maintain the organizational archives.
  5. President-elect: In the absence of the President, the President-elect performs the duties of the President. When so acting, the President-elect has all the powers of, and is subject to, all the restrictions on the President. The President-elect customarily succeeds the President.
  6. Secretary: The Secretary ensures that minutes are taken at all meetings and presented in a timely fashion to the Board of Directors for approval. The Secretary is also responsible for dissemination of information to members.
  7. Treasurer: The Treasurer has charge and custody of, and is responsible for, all funds and securities of the organization. The Treasurer keeps and maintains adequate and correct accounts of the organization’s assets, liabilities, receipts, disbursements, gains, losses, capital, and surplus. This officer renders interim statements of the condition of the finances of the organization to the Board of Directors upon request and a full financial report at the spring meeting of the Board of Directors. The Treasurer receives revenue and makes payments as necessary. The Treasurer develops and presents the annual budget for the upcoming fiscal year (July 1 – June 30) to the Board for approval at the spring meeting. The Treasurer shall maintain the financial archives for the organization.  In that the Treasurer receives all membership payments, shall be responsible for maintaining an up to date member listing of names, both of institutions and individuals.  The Treasurer shall be responsible to notify the person moderating any discussion or informational list of members of changes and updates.  The Treasurer will also notify the President of new memberships so that welcome letters can be timely.
  8. Officers other than the President and President-elect may serve simultaneously in more than one officer position.
  9. Meetings: The Board of Directors has at least two in-person meetings per year and additional meetings via conference call as necessary. A summer planning retreat is also held when appropriate.
  10. Institutional Representatives. The Board of Directors shall solicit institutional representatives from accredited institutions of higher education in Iowa. Representatives may be named by the college or university president or self-nominated and affirmed by the president. Representatives shall serve three-year renewable terms. Each representative is responsible for attending statewide meetings and for transmitting information to her campus. The IOWAWHE goal is to have a representative from each eligible institution in the state.

Article VI: Decision-Making Process

A quorum is constituted when a majority of the Board, including the President or President-elect, is present. Decisions of the Board of Directors will be made by consensus whenever possible. When consensus is impossible, a simple majority of those members present will prevail.

Article VII: Communication

 

  1. The official source of communication for the organization is the website: www.iowawhe.org.
  2. Either from the Board or the Institutional Reps, person or combination of people, need to be designated as Communication Representative(s).  The duties of the Communication Representative(s) shall be to publish a newsletter at least once a year at the direction of the Board.  Publication may be more often at the Boards request.  Information in the newsletter will be gathered and solicited by the Communication Representative(s) and approved by chief officers of the Board.  The newsletter will be distributed via email to a distribution list maintained by the Communication Representative(s), based on information disseminated by the Treasurer, as well as posted on the organizational website.  The Communication Representative(s) shall be responsible for maintaining the distribution list.  This list may also be used for distributing news and information as needed.

 

Article VIII: Programming

IOWAWHE sponsors workshops, conferences, and other activities that provide professional development opportunities for women in higher education. Programming is designed to meet the needs of individuals working in HLC-accredited institutions of higher education in Iowa.

Article IX: Amendments

These bylaws may be amended by a two-thirds vote of the Board of Directors. The amendment shall have been proposed to the Board in writing at least 30 days prior to the time of voting.

Article X: Dissolution

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.